Payments and reimbursements, without the hassle.
Collect invoices and receipts from vendors and requesters, approve them in a few clicks, keep your treasurer in sync.
SettleMeNow makes it easy to manage expense reimbursements, vendor invoices, and other payments.
Overview
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Why choose SettleMeNow
Built for people with no time to lose
No learning curve: anyone requesting a reimbursement can do it in minutes, no account needed.
One-click approval, even from your phone
Approvers get everything they need by email — attachments included — and can decide without opening a computer.
Your data, safely hosted in Europe
Passwords are never readable, every organization is isolated from the others, servers in the EU in compliance with privacy regulations.
Frequently asked questions
What is SettleMeNow and who is it for?
SettleMeNow is a platform for managing expense reimbursements and vendor payments, designed especially for nonprofits, associations and small organizations.
How does the free trial work?
Seven days free: a card is required when signing up but is not charged until the trial period ends.
Does someone requesting a reimbursement need an account?
No, the public form is open to anyone, no registration needed.
Who can approve expenses and vendor invoices, and how?
Approvers get everything they need by email — expenses and vendor invoices included — and can approve or reject with one click, even from their phone, without needing to open the panel.
What languages is SettleMeNow available in?
Italian, English, French, Spanish and German — both for the interface and for automatic emails.
Where is my data stored?
On servers in Italy, within the European Union, in compliance with privacy regulations.
Can I export my data at any time?
Yes, a full export of expenses, attachments, users and activity log is always available from the Settings panel.
Can I change plan or cancel at any time?
Yes, no minimum commitment: you can change plan or cancel whenever you want.
What happens to my data if I cancel my subscription?
Operational data (expenses, attachments, cost centers) remains available for 90 days after cancellation, after which it is automatically deleted.
Do I need to install anything?
No, SettleMeNow works entirely from your browser, even on your phone, with nothing to install.
How do you manage expense reimbursements for volunteers?
With SettleMeNow, each volunteer submits their request through the public form (no account needed), attaching receipts and IBAN — the organization approves and tracks everything from a single panel.
How can I approve vendor invoices online?
Just one click, even from your phone: approvers receive the request by email with all the details and attachments, and decide without needing to open any panel.
How does expense management software work?
Whoever needs to be reimbursed fills out an online form with the amount, description and attachments; the organization approves, marks payments as completed, and automatically tracks everything — no more spreadsheets or scattered emails.